Sponsorship Policy

Te Pūnaha Matatini is committed to supporting excellence by increasing equity, diversity, access, and inclusion in science and research. We expect event organisers to have a documented plan to achieve broad gender and cultural representation in keynote and invited speakers, and on panels, as well as processes to ensure representative diversity amongst general event attendees. We note that gender is not binary.

We encourage the inclusion of te reo Māori me ngā tikanga in conference programmes and abstracts.

We expect organising committees to be diverse, and to have processes for supporting diversity in conference attendees, speakers, and invited speakers. We expect documented plans to support diversity, accessibility, and to ensure the health and safety of attendees – including limiting the spread of infectious disease.

We also expect event organisers to create a safe space for all participants in Te Pūnaha Matatini-sponsored events, and ask that organising committees implement a Code of Conduct.

Where possible, our preferred sponsorship mechanism is to support the provision of a dedicated and suitable parenting space at the conference, symposium or meeting, with a live stream provided of plenary sessions for those present in the parenting space, and the use of Sli.do or similar for audience questions and participation.

Applicants for Te Pūnaha Matatini sponsorship are required to:

  1. Supply their documented plans and processes for ensuring representation in speakers, panellists, and attendees.
  2. List the membership of their organising committee.
  3. Provide documentation from event venue for the provision of a dedicated parenting space, with description of facilities.
  4. Submit a draft Code of Conduct, with their letter of application.

Useful references

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